Time: 11.30am-10pm
Attendance: All
Venue: Guesthouse and Prolung Khmer


It was the eve of our event day that is. We went over to PKTC to show the collaterals to the operation manager for approval before we head down for printing. At the same time we did another site recee to visualize the layout of our event tomorrow. Also, we showed our proposed guest list.


Discussion About / Things Done:

-Collaterals are printed, both brochures as well as invitation cards, guest list is confirmed.


After the partial-approval by the operation manager, we divided the task among the 5 of us. Sherwin will stay at PKTC to settle and finalize everything with the centre as we think that he was the best person who could communicate with the operation manager. Jasmine and Ash will head down for printing. While Asri and myself will be heading down to source for our last minute logistic shopping.

There were some problems when Jasmine and Ash wanted to go for printing as there wasn’t anyone who could send them to do the printing. As a result they had to wait at the guesthouse for quite some time. Also, why there were partial-approval was because Jasmine and Ash had to print out a sample of the poster for the operation manager. That was another factor which delays the printing process. As such, they only manage to proceed with the final printing at about 4pm.

Asri and I also had our share of encounters. We first had to head home to settle the transportation as well as the Food and Beverages matters before heading out to source for our logistics items. We got our ground handler to help us with the transportation as well as the Food and Beverages matters for our event tomorrow.


After the discussion with the ground handler, we managed to get:

1) 25-seaters mini bus (Transportation – To pick up and send back the delegates on the event day)
2) Pau, Curry Puffs, Fried Chicken, Assorted-Flavoured Bread (Food)
3) Mineral Water and Assorted Can Drinks (Beverages)
Transportation costs us US$80 while the Food and Beverages costs us US$70.


After which we went for the logistic shopping with Razan and Alice, who were going to source for logistic items for their team too. As such, we had quite little time to source for our items. At the end of the day, we managed to go:

1) Stationery Shop – To purchase cut and paste items, pens and others
2) Cloth Shop – To purchase drapes
3) Angkor Night Market – To purchase a table cloth (To be used to decorate the benches), Accessories (Fashion Show), Music CD (Traditional Cambodian Music to be played for the Fashion Show)


When Asri and I reached home, everyone was already back waiting for us. We had to do the invites out and that we had to get as many people as we could to help us with this. As such, I help Jasmine to sort out the hotels and tour agencies in their different areas. For every area, there are about 3 to 4 hotels and tour agencies.

We managed to get help from the e-marketing team to help us out with the invites. We got them to be in pairs. For every pair, we assigned them an area. This is to fasten the process of invitations. The invites wasn’t much of a concern as the area was all situated near to each other.

All of us managed to complete the invites within an hour plus, which was quite an achievement. Even though we know that we couldn’t expect a lot, I thought that we had done our best and that was the most important thing. After the invitations were done, we thanked all the people who help us and we were somehow relieved that the invites are finally done even though some of the initiated places were unreachable. We all did our part and its already our best.

All we looked forward to was the EVENT DAY!!!

Labels: Meeting 13